Canon Business Solutions, Inc.

Kaneland School District Achieves Cost Savings Using Canon Business Solutions' Document Management Program

Kaneland Community Unit School District has partnered with Canon Business Solutions, Inc., a subsidiary of Canon USA, to help meet the diverse document management needs of the District.

Spending approximately $200,000 annually in equipment lease, paper consumption and printing costs, the District felt strongly that it needed to reduce overall spending by increasing efficiencies in device usage. Working closely with Canon Business Solutions, a printing systems overhaul took place at the district's four elementary schools, including Blackberry Creek, John Stewart, McDole and John Shields. By carefully assessing the District's printing needs, Canon Business Solutions devised a strategy to:

Reduce Total Cost of Ownership: By updating the current fleet to Canon imageRUNNER multifunctional devices, overall print spending was reduced. By condensing the number of devices throughout the District, overall savings were seen in servicing, energy and consumables.

Maximize Security: To ensure the privacy of student data, as well as minimize unused printouts left on the output tray, Canon installed "follow-me" printing capabilities that require the user to provide authentication by swiping a badge at the device. Until proper authentication takes place, all print jobs sent by staff and faculty are held within the device.

Help the Environment: To minimize device output, duplex (double-sided) and black-and-white were set as the default printing method by using uniFLOW, a program that enables complete management of the print environment. Additionally, in an effort to reduce energy consumption and CO2 emissions, individual classroom printers were eliminated and replaced with centrally located Canon imageRUNNER multifunctional devices.

As a result of these programs, the Kaneland Community Unit School District saved approximately $37,000 during the 2011 fiscal year, versus the 2010 fiscal year.

"As revenues continue to decrease each year, we were forced to make our operations as efficient as possible. Our goal was to do this without impacting the quality of education for our students. By implementing this solution, we were able to accomplish this goal," said Julie-Ann Fuchs, Assistant Superintendent of Business at Kaneland Community Unit School District. "Canon Business Solutions proved to be a true partner in reaching our goals. The company not only understood our needs, but also offered us the greatest number of benefits with the most effective solution."

Peter Kowalczuk, Vice President of Sales, Central at Canon Business Solutions, said, "We are thrilled to be working with the Kaneland School District and are gratified by the results they have seen since implementing Canon products and solutions. Kaneland is highly progressive and an exceptional school district that others can certainly benefit from emulating. Canon Business Solutions looks forward to working with the District to further identify ways to reduce costs and increase efficiency related to document management.

During the 2012 fiscal year, Kaneland Community Unit School District plans on implementing a similar solution at its Harter Middle School. To supplement the implementation of the multi-functional devices, the District will also be exploring other technological solutions to cut costs.