No sooner has the ISO standards organization officially released the new PDF/A-3 archival standard and callas pdfaPilot already supports it. In a major update of its pdfaPilot software (version 4), the expert in PDF archival solutions introduces a groundbreaking and elegant implementation of the PDF/A-3 standard. Users can automate the conversion of Microsoft Office and OpenOffice documents into fully compliant PDF/A-3 files while embedding the source document in the newly created PDF/A-3 file. This means it becomes incredibly easy to build robust archives in PDF while retaining also the original source documents; providing huge potential in archival workflows.
callas pdfaPilot has long been one of the first software applications to adopt new PDF/A standards, its quick adoption of PDF/A-3 follows that tradition. Version 4 of callas’s flagship solution not only allows verification of PDF files, but also conversion of Office and PDF files into fully compliant PDF/A documents and can help organize related documents together into one convenient PDF/A file.
To speed up the creation process and to ensure the structural integrity of archives, users can now convert Microsoft Office and OpenOffice files into PDF/A-3 and automatically embed the source documents into the generated PDF/A file. This provides the best of two worlds by making a long-term archival PDF available in the archive while retaining access to the original (often shorter-lived source documents). By automating this process, pdfaPilot 4 eliminates manual assignation errors and speeds up the whole process.
Through an easy to use window, pdfaPilot further allows defining other relationships between the PDF/A file and embedded documents. "PDF/A-3 firstly addresses all cases in which the source file and to be the archivable counterpart should be linked together in a single package. This is often beneficial with Excel spreadsheets, " says Dietrich von Seggern, Business Development Manager of callas software. "A PDF/A-3 package can also be associated with several process- or project-related documents combining them into a digital file."